Committee System

Some time back, WWALS adopted a committee system. I think it was at the suggestion of Bret Wagenhorst: thanks, Bret!

How Committees Work

Each committee has certain topics and certain members to deal with them. Each committee has its own googlegroup email list, and sometimes its own facebook group. Each committee may hold its own meetings, by telephone or in person. People not on the committee may attend those meetings, but are not expected to. This way not everybody has to deal with everything.

What to Do

Read your committee’s purpose and membership.

Participate in your committee. The more each of us does in our committees, the less everybody else has to see everything. If you don’t participate, the Committee Chair can remove you from the committee for non-participation.

Help compose the monthly committee report to the Board (or Executive Committee, acting for the Board). This avoids the Board (or Executive Eommittee) having to take a lot of time in meetings to listen to each committee report, and it avoids everyone having to get all emails and other communications for every committee. It also enables having non-Board members on committees.

Especially since many committee members are relatively new to WWALS, committee members need to familiarize themselves with the WWALS name, Mission, and FAQ. Sometimes a committee member may need to represent WWALS, and then they need to stick to what has already been approved by the Board.

What Not to Do

Don’t make up names. The name of the organization is WWALS Watershed Coalition, or WWALS for short. Do not make up any other name for it. If you want to expand the acronym to explain it, feel free, but please get it right by including the upper Suwannee River. But the names of the rivers are not the name of the organization. And remember, there are not just four or five rivers in WWALS territory: there are ten, plus many creeks that are just as important to their inhabitants as the rivers. Easier just to say WWALS, no?

Committee members may not create new facebook groups, meetups, or other forums using the WWALS name or that of any of its associated entities, such as the Water Trails, without approval from the PR Committee. Similarly for banners, billboards, painting on the side of boats or wheeled vehicles, etc.

Committee members may not make up answers to policy questions: those are the purview of the Board and its specifically delegated representatives. If you need to represent your committee or WWALS, for example at some other organization’s meeting, it’s best to read from the WWALS Mission or some other prepared statement, unless you’re specifically delegated by the Board to represent WWALS. If you’re asked a policy question, say you will ask and someone will get back to whoever asked.

Assume everyone else is just as busy as you are, when posting to a committee list or facebook group, or talking on a telephone call or in-person meeting. If you want to tell everyone about all the many other things you are doing, please save it until the end of the meeting, so those who need to go do other things may do so.

WWALS is an IRS 501(c)(3) educational nonprofit charity, which means WWALS may not support or oppose any specific candidate for political office. WWALS can and frequently does express support or opposition for issues, but not candidates or elected officials. So while your relatives or friends may enjoy your political posts about specific elected officials or candidates, keep them off the WWALS lists and out of the public WWALS forums.

Example

As an example of how the committee system works, the Outings Committee decides on outings, which it then reports to the Board. In principle, the Board can reject, alter, recommend changes, etc. in those outings, although that seldom happens.

Then the Public Relations Committee proceeds with posting publicity (on the WWALS blog, facebook events, meetups, press releases, etc.).

The PR committee usually informs the Board of such publicity when posted, which gives Board members an opportunity to review, recommend changes, etc. Usually the Board makes no changes, but it could. And the original committee chair (Outings, in this example) could relay the PR back to the original committee for comment.

Growth

WWALS more than doubled its membership in 2015, and we seem to be adding new committee members weekly. We’ll probably have more committees as WWALS grows, and we’ll need to stick even more to this kind of reporting structure, so not everybody has to deal with everything.

The committee structure will still be useful, and probably even more used, when there are paid staff. The staff can handle a lot of things, just like the acting executive director and acting waterkeeper do now, dealing with much correspondence and issues that neither the Board nor the committee members ever see in detail. But nobody’s an expert on everything, which is why we need committees, each focused on areas where the committee members have expertise.

For the rivers and the aquifer,
-jsq
John S. Quarterman, President
WWALS Watershed Coalition, Inc.,
the WATERKEEPER® Affiliate for the upper Suwannee River
including its tributaries the Withlacoochee and Alapaha Rivers.
Member, Georgia River Network, Georgia Water Coalition,
Florida Springs Council, Floridians Against Fracking,
and national River Network.
229-242-0102
wwalswatershed@gmail.com
www.wwals.net
PO Box 88, Hahira, GA 31632